Corporate Governance

The Tamura Group is enhancing corporate governance through management to help maximize corporate value.


Basic Views on Corporate Governance
History of Corporate Governance Enhancement
Corporate Governance Framework
Nomination of Director Candidates
Effectiveness Evaluation of Board of Directors
Compensation of Director Remuneration
Strategically held shares
IR Communication
Basic Policy for Internal Control Systems
Basic Views on Corporate Governance
The Tamura Group's basic management philosophy is to view shareholders and other stakeholders with importance. Management team, entrusted by shareholders to manage the Company, has a strong sense of mission and a high sense of corporate ethics, and aims to promote compliance and maximize corporate value by improving management efficiency and transparency. We believe that corporate governance serves as the foundation that helps with these initiatives.

Corporate Governance Report.

History of Corporate Governance Enhancement
Since introducing outside directors in 2002, we have worked to increase our ratio of outside directors. In addition, we introduced an executive officer system in 2005 to separate supervision and execution roles so that the Board of Directors can perform its functions more effectively.

In June 2023, we transitioned to being a company with an Audit & Supervisory Committee with the aim of further improving governance. The CXO system was also introduced in July 2023. In order to increase corporate value, we are promoting initiatives in both the enhancement of the supervisory system of the Board of Directors and the strengthening of the executive system.

Corporate Governance Framework

◆Board of Directors
The Board of Directors makes decisions on matters stipulated by laws and regulations and important management-related matters, and supervises the execution of duties by directors. The Board of Directors consists of nine members. Four of these directors are independent outside directors, accounting for more than one third of the Board of Directors. The Group has established its own Independence Criteria for outside directors, available on its website. The Group shall select such candidates of independent outside directors who meet our independence Criteria in addition to those set by the Companies Act and the Tokyo Stock Exchange. The Company holds Board of Directors meetings once a month, and extraordinary meetings of the Board of Directors are held as necessary.


◆Audit & Supervisory Committee
The Audit & Supervisory Committee makes decisions on audit policies, methods for auditing the status of operations and assets, and other matters related to the execution of duties by Audit & Supervisory
Committee members, receives reports on important audit-related matters, and prepares audit reports. The Audit & Supervisory Board members may also make decisions on the selection and dismissal of full-time, selected, and specified Audit & Supervisory Committee Members, as well as on the content of proposals submitted to the General Meeting of Shareholders regarding the selection and dismissal of accounting auditors. In addition, the committee has the right to consent to the selection and remuneration of directors who are Audit & Supervisory Committee members, and the right to express opinions on the selection and remuneration of directors who are not Audit & Supervisory Committee members. In principle, the Audit & Supervisory Committee holds meetings once a month, and extraordinary meetings of the Audit & Supervisory Committee are held as necessary.


◆Executive Officer Committee
The Company has adopted an executive officer system to accelerate management decision-making and to build a system that contributes to the efficient execution of duties by directors. The Executive Officer Committee, within the scope of authority delegated by the Board of Directors, receives reports on the execution of important operations of the Tamura Group and makes decisions on important matters or decides on matters to be brought before the Board of Directors.


◆Nomination & Remuneration Advisory Committee
With the objective of making fair and transparent decisions on the nomination and compensation of board members, etc., the Tamura Group has established a Nomination & Remuneration Advisory Committee which holds meetings several times a year. The Board of Directors will fairly and transparently deliberate and report to the Board of Directors on nominations for directors and executive officers, and on compensation for directors (excluding Audit & Supervisory Committee members), executive officers, directors, advisors, and counselors. The Nomination & Remuneration Advisory Committee is composed of the President and Representative Director and three independent outside directors, chaired by the Lead Outside Director.


◆Sustainability Management Committee
The Sustainability Management Committee reports on overall sustainability, including compliance and CSR, to the Board of Directors. Sustainability Management Committee meetings are held twice a year.


Nomination of Director Candidates
◆Nomination Policy and Procedures
The Board of Directors shall consist of at least one-third of outside directors, and strives to select persons who meet the independence standards set by the Tokyo Stock Exchange and the Company. In addition, by adopting an executive officer system, which separates execution and supervision, we ensure that the Board of Directors has an appropriate number of members to function. The appointment and dismissal of directors and executive officers is carefully deliberated by the Board of Directors after report from the Nomination & Remuneration Advisory Committee based on the standards for appointment and dismissal of directors and executive officers.


Director Candidates (non Audit & Supervisory Committee member candidates)
The Company appoints candidates to the position of director who have the knowledge, experience, and qualifications to contribute to the fulfillment of the functions of the Board of Directors in consideration of the Company’s business content, scale, management environment, etc., while taking into consideration the balance and diversity of the Board of Directors as a whole. The Nomination & Remuneration Advisory Committee recommends candidates based on the nomination standards for directors. The Board of Directors then carefully deliberates and decides whether to nominate the candidate.


Director Candidates (Audit & Supervisory Committee member candidates)
Having the qualifications to contribute to improving the soundness and transparency of management by auditing the business execution status of Directors (excluding Audit & Supervisory Committee members) from a fair and objective standpoint, taking into account the Company’s business content, scale, management environment, and auditing system, etc. in addition, candidates for Directors who are Audit & Supervisory Committee members are appointed personnel who have extensive knowledge and experience in business administration and business operations. The Nomination & Remuneration Advisory Committee recommends candidates based on the nomination standards for directors. After careful deliberation and resolution by the Board of Directors, a proposal is made to the Audit & Supervisory Committee and obtains its consent to make a decision.




Effectiveness Evaluation of Board of Directors
With the aim of improving the effectiveness of the Board of Directors, analysis/evaluation of the Board of Directors is conducted every year.

◆Analysis and Evaluation Method
For the fiscal year ending March 31, 2023, we evaluated the effectiveness of the Board of Directors as a whole, including the Nomination & Remuneration Advisory Committee, which was established on a voluntary basis. We entrusted an external organization to conduct a anonymous questionnaire survey of all directors and Audit & Supervisory Board members using a combination of multiple choice responses and open-ended responses (internal and external officers were provided with different questions), compile the responses, and conduct analysis and evaluation. At a meeting of the Board of Directors held June 2023, the Company received a report on the results of the survey and discussed improvement measures.


◆Initiatives to Address Issues Identified in the Previous Fiscal Year
Regarding issues identified as issues based on the evaluation of the effectiveness of the previous fiscal year (fiscal year ending March 31, 2022), the Board of Directors has decided to secure time for deliberations, discuss the CEO succession plan, etc., as well as executive training. It reviewed the agenda items and set the annual agenda in advance, promoted the sharing of discussions at the Nomination & Remuneration Advisory Committee and the CSR Management Committee (currently the Sustainability Management Committee) with the Board of Directors, and enhanced opportunities for participation in external seminars and in-house training.


◆Summary of Results of Effectiveness Evaluation of Board Meetings for the Fiscal Year Ending March 2023
As in the previous year, each Director and Audit & Supervisory Board Member expressed many constructive and motivating opinions, and the overall evaluation was positive.

It was also confirmed that the Board of Directors is operating in an appropriate manner. In addition, it was confirmed that the risk management system is properly in place and its operation is appropriately supervised, that outside directors and outside auditors contribute to constructive discussions at board meetings, that the board of directors considers issues multilaterally and fully, and that they support management’s decision-making. The Board of Directors also supports management’s decision-making. Based on the above, we confirmed that the effectiveness of the Company’s Board of Directors is ensured.


◆Future Challenges
Based on the progress made in addressing the issues identified as challenges based on the effectiveness evaluation in the previous fiscal year (fiscal year ended March 31, 2022), namely, deliberation time at Board of Directors meetings, discussion of management succession plans, etc., and training of officers, it was confirmed that further efforts will be needed in the future. It was also confirmed that there was a need to enhance feedback on dialogs with shareholders (investors).


◆Future Initiatives
Based on the results of the effectiveness evaluation discussed above, improvement measures include: Implementation of a questionnaire survey of each director regarding agenda items and time allocation and setting agenda items based on the results; enhancement of explanations by the chair of the Nomination & Remuneration Advisory Committee to the Board of Directors regarding an overview of the agenda and deliberations of the Nomination & Remuneration Advisory Committee; expansion of opportunities for online seminars for all directors. In addition, we will promote initiatives to enhance opportunities and means for providing IR/SR information to the Board of Directors.

Going forward, in order to further improve the effectiveness of the Board of Directors, we will continue with these initiatives.


Compensation of Director Remuneration
◆Compensation of Directors (excluding Directors that are Audit & Supervisory Board members)
The Company has established a policy for determining the details of remuneration, etc. for individual directors (excluding Directors that are Audit & Supervisory Board members) in the Director Remuneration regulations. In order to ensure fairness and transparency, the Nomination & Remuneration Advisory Committee, chaired by the Lead Outside Director and composed of a majority of outside directors, reviews and reports on the policy, which is then decided by a resolution of the Board of Directors.

Remuneration for directors consists of monthly remuneration, performance-linked remuneration, and stock remuneration. The remuneration ratio by type is determined in a way that contributes to the provision of sound incentives for improving performance in each fiscal year and increasing corporate value over the medium to long term.

1⃣ Monthly Remuneration
Fixed remuneration for each individual director as stipulated in the director remuneration regulations
2⃣ Performance-linked Remuneration
Bonuses for directors (excluding directors who are Audit & Supervisory Committee members) are calculated according to the performance of the fiscal year in accordance with the procedures stipulated in the director evaluation regulations and director remuneration regulations. Sales, profit attributable to owners of parent, ROE, etc. have been selected as evaluation indicators. These evaluation indicators were selected from the viewpoints of evaluating the improvement of profitability and shareholder value.
◦ Calculation formula: Monthly remuneration x base months x ratio of remuneration by position according to
3⃣ Stock Remuneration
This scheme is a trust established by the Company through contributions of money (hereinafter “Trust”). The Company acquires the Company’s shares, and the Company’s shares equivalent to the number of points granted by the Company to the directors are delivered to the directors through the Trust. There are two types of points awarded under this Trust: Fixed points based on position, etc., and performance-linked points based on position, achievement of performance targets, etc.
In principle, directors will receive delivery of the Company’s shares at time of retirement.

◆Compensation of Directors who are Audit & Supervisory Committee Members
Remuneration, etc. for directors who are Audit & Supervisory Committee members is stipulated as monthly remuneration in the Audit & Supervisory Committee renumeration regulations. The monthly remuneration is determined through discussions among the Audit & Supervisory Committee members, taking into consideration the director’s social position, contribution to the Company, and circumstances of their appointment.

◆Total Amount of Remuneration, etc. for Directors and Audit & Supervisory Committee Members (FY2022)



Strategically held shares
◆Holding policy
The electronics industry, in which the Group operates, has a wide range of participants, from finished product manufacturers to parts suppliers, and it is essential for it to collaborate directly or indirectly with third parties in development, procurement, production, distribution, and sales of products. For this reason, the Company holds certain strategic shares from a medium- to long-term perspective to improve corporate value, comprehensively considering business and alliance strategies. The Board of Directors regularly verifies the suitability of individual strategically held shareholdings, taking into consideration the business strategy of the Group as well as its business relationship with the issuers of the shares from a medium- to long-term perspective. Should any be determined unsuitable for holding as a result of such verification, the holding will be reduced or ceased.

◆Verification method
The necessity of particular stock is reviewed in light of the above-mentioned purpose of holding and based on the three criteria: annual transaction value with the issuer; transaction trend for the last three years; and the value of holding against the value of transaction. The value of transaction is determined on a consolidated basis of an issuer.

◆Exercise of voting rights
The voting rights related to strategically held shares shall be exercised for each agenda item, comprehensively considering whether the holding contributes to the improvement of the medium- to long-term corporate value of the issuer and whether it leads to the improvement of the medium- to long-term corporate value of the Company. The specific criteria are disclosed on the Group’s website (Japanese only).


IR Communication
The timely and proper disclosure of company information in line with laws and regulations gives shareholders and investors anaccurate understanding of the Tamura Group and wins their trust.

◆Financial briefings for investors
Our financial statements are announced quarterly with its accounts for the full year ending March. At the announcement of the full year results (in May) and the announcement of the second quarter results (in November), the financial results briefing is held for analysts and institutional investors within a few days following the announcement, where the president and the senior management report the business results, the business prospect, etc. The written materials used there are posted on the Group’s website without delay following the announcement. A questionnaire survey on the IR activity is also conducted at the financial results briefing and we make efforts to improve the method of information dissemination to the shareholders and investors.


◆Disclosure of investor information via our website
In order to provide information promptly and fairly, we have established an investor information section on our website to facilitate communication. Various materials, including annual and quarterly securities reports, financial statements, financial results briefing materials, and shareholder newsletters, are also posted promptly on our website after publication.
Click here to refer IR information.


◆Our Philosophy of Returning Profits to Shareholders
The Tamura Group, while working to increase corporate value through mid- and long-term management plans and reinforce financial strength by expanding operating revenue and securing internal reserves, shall continue to make efforts to further stabilize and improve the dividend level based on the recognition that returning profits to shareholders is its top priority.

Basic Policy for Internal Control Systems
The Tamura Group's internal control system aims to stabilize and improve efficiency of management, ensure appropriate accountability, and comply with laws, regulations, and internal rules. In order to achieve appropriate business management, the following systems, including risk management, compliance, and internal audit processes, have been established.

  1. System for maintaining and managing information related to the execution of duties by the Directors of the Company and a system for reporting matters related to the execution of duties by directors of Group companies to the Company
    2.  (1) Based on the Information Management Rules, the Company and the Group companies maintain and manage information
          related to the execution of duties by their directors. Each has established a system equipped with search functions that         allows easy and timely access to information, taking all possible measures to maintain confidentiality according to the
          storage medium.
    (2) related to the execution of duties by their directors. Each has established a system equipped with search functions that
          allows easy and timely access to information, taking all possible measures to maintain confidentiality according to the
          storage medium.

  2. Rules and other systems regarding the management of the risk of incurring losses
    3.  In order to manage the risk of incurring losses, the Group has established the Risk Management and Crisis Management Rules as a system to promptly inform the management of any circumstance that could pose a risk of losses to the Group. The system has been communicated and rolled out across the Group.
    Should there be a serious crisis, a system has been established that the management could take appropriate actions to minimize risks to the Group, such as by having the President take direct command as the head of the crisis headquarters.

  3. System to ensure efficient execution of duties by Directors at each Group company
    4.  (1) The Company’s Board of Directors meets regularly once a month and as needed, in order to ensure that the duties of the
          Directors are executed efficiently, deciding on important management matters stipulated by law and internal rules, and
          receiving reports from the Directors and Executive Officers in charge. At the same time, the Board of Directors
          supervises the efficient execution of duties by individual Directors.
    (2) The Company has adopted an Executive Officer system to speed up management decision-making and contribute to the
          efficiency of the execution of duties by Directors. The Executive Committee within the executive authority delegated by
          the Board, makes decisions or receives reports on important matters of the Group, including those to be reported or
          decided by the Board of Directors.
    (3) The Internal Audit Department of the Company conducts audits of each Group company based on the Internal Audit
          Rules and reports the results and matters to be improved to the President and the Board of Directors.
    (4) The board of directors of Group companies meet regularly to determine their basic management policies and supervise
          the execution of duties by their directors, as well as the important matters of their subsidiaries, if any.

  4. System to ensure that the execution of duties by directors and employees of each Group company complies with laws and regulations and the articles of incorporation
    5.  (1) Based on the Ethics and Legal Compliance Rules established in accordance with the Group's corporate philosophy
          consisting of the Mission, Vision and Guidelines, the Group has a system in place to ensure that all of its directors,
          officers and employees shall comply with laws and regulations, social norms and ethics, and each company’s articles of
          incorporation and internal rules. In addition, based on the Sustainability Organization Rules, the Group has established
          the Sustainability Management Committee, which shall promote actions related to sustainability, including compliance,
          as well as build, maintain and improve an internal control system. Furthermore, the Group has established a
          whistleblowing system for Group employees to report or consult regarding illegal or potentially illegal acts that may
          occur in the course of business, so that the management could respond in a timely manner in order to secure the
          legality of the actions of directors and employees. There are two contacts to choose: an internal contact operated by a
          team of employees in the Group; and an independent contact operated by Members of the Audit and Supervisory
          Committee, who are not part of the Group's executive team.
    (2) The Internal Audit Department conducts audit on accounting, business, compliance, information system, and other
          specific matters based on the Internal Audit Rules and evaluates the internal control system based on the Internal
          Control Basic Rules.
    (3) When a Director finds a serious compliance violation such as those stipulated in the Ethics and Legal Compliance Rules,
          they shall immediately report it to the Board of Directors and the Audit and Supervisory Committee in accordance with
          the above-mentioned Alarm Escalation Rules.
    (4) The Audit and Supervisory Committee may request Directors and Executive Officers in charge of relevant areas of
          responsibility to formulate improvement measures when they find any problem regarding the operation of the Group's
          compliance system.

  5. System to ensure the appropriateness of operations in the Group
    6.  (1) In order to ensure the appropriateness of operations, the Group has established the corporate philosophy, consisting of
          the Mission, Vision and Guidelines, as well as the Tamura Group Code of Conduct based on them, which apply to and
          have been communicated to all the Group companies.
    (2) Based on the belief that its suppliers should understand the Group’s corporate philosophy in order to ensure the
          appropriateness of its operations, the Group has summarized them in the Tamura Group Procurement Guidelines.
    (3) The Director in charge of each Group company shall report or submit for approval to the Board of Directors of the
          Company regarding important matters on a regular or timely basis in accordance with the Group Company Management
          Rules.
    (4) The Company ensures the proper performance of business, by allowing its Directors to concurrently serve as directors of
          Group companies, as necessary. At the same time, such concurrent serving of Directors enables them to find and report
          important compliance issues at a Group company and report them in a timely manner based on the Alarm Escalation
          Rules and to the Board of Directors and the Audit and Supervisory Board.
    (5) If a Group company determines that there is a compliance issue in the Company’s control or guidance on such Group
          company’s business management, it shall immediately report it based on the Alarm Escalation Rules and to the Board of
          Directors and the Audit and Supervisory Committee.
    (6) The Internal Audit Department of the Company, in cooperation with the Audit and Supervisory Committee, regularly
          conducts audits of each Group company.

  6. Matters concerning the system regarding employees who should assist the duties of Audit and Supervisory Committee and the independence of such employees from Directors (excluding directors who are Audit and Supervisory Committee members)
    7.  (1) If the Audit and Supervisory Committee requires employees to assist in their duties, the Board of Directors must appoint
          such personnel. In order to ensure the independence and neutrality of the duties of such personnel, the selection,
          dismissal, personnel changes, wages and other matters regarding them shall not be decided by the Board of Directors
          without the consent of the Audit and Supervisory Committee. In addition, the Audit and Supervisory Committee shall
          independently evaluate such personnel.
    (2) Such personnel are given instructions by the Audit and Supervisory Committee.

  7. The system for reporting to the Audit and Supervisory Committee, including reports by directors (excluding directors who are Audit and Supervisory Committee members), officers and employees of Group companies and the system for ensuring effective audits by the Audit and Supervisory Committee
    8.  (1) The Risk Management and Crisis Management Rules have been established that directors (excluding directors who are
          Audit and Supervisory Committee members) and employees of the Group companies should promptly report such
          important matters as affect their business or business performance the Audit and Supervisory Committee.
    (2) The Group makes sure that those who make report to the Audit and Supervisory Committee, or whistleblowers should
          not be treated unfairly, and such policy has been communicated across the Group.
    (3) The Company has appointed those who have sufficient knowledge of finance and legal affairs related to corporate
          activities as Outside Members of the Audit and Supervisory Committee so that they could carry out appropriate and
          effective audit in cooperation with the Internal Audit Department.
    (4) Expenses to be incurred in the performance of the duties of Audit and Supervisory Committee are budgeted every fiscal
          year and expenses incurred, including both budgeted and unbudgeted, are borne by the Company.

  8. System to ensure the appropriateness of financial reporting
    9.  Regarding internal control related to financial reporting, the Company thoroughly collects important information and disclose it in a timely and appropriate manner in order to ensure compliance with the Financial Instruments and Exchange Act and the other related laws and regulations and the rules of the Tokyo Stock Exchange.
    The Company has established necessary information disclosure system, the rules on internal control regarding information and its communications and monitoring and relevant information systems.

    June 28, 2023

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